REGULATIONS OF THE TSW 2027 FOR EXHIBITORS

13.4. In the event of resignation from participation in the Fair after October 31, 2026, the Exhibitor is obliged to pay a fee of 100% of all fees resulting from the order. If the fees have been paid by the Exhibitor beforehand, the Organizer shall retain them.

13.5. Failure of the Exhibitor to appear on the day preceding the Fair and failure to arrange the stand shall be treated as resignation from participation in the Fair, with the consequence specified in point 13.4..

 

14.1. The Fair Organizer does not guarantee the possibility of choosing the exhibition stand indicated by the Exhibitor. The possibility of choosing a specific exhibition place is determined by the order of applications.

14.2. The Fair Organizer reserves the right to change the location and size of the space ordered by the Exhibitor for organizational, design and technical reasons, as well as for reasons beyond the control of the Organizer. In such a case, the Exhibitor is not entitled to compensation from the Organizer.

 

15.1. The Exhibitor may rent:

15.1.a Built-up area in the Octanorm system – standard stand. The Organizer provides, within the fee for the exhibition space in the hall: - Octanorm system (white walls with a 2.4 m high frame, frieze with the stand number and company name), - table, 4 chairs, hanger, bin, counter, - lining, - one double electrical outlet, - connection of 230-volt with a power of up to 3 kW, - lighting - general lighting of the Fair area, - general security of the Fair area, - cleaning of the Fair's communication routes,

15.1.b Undeveloped space for individual development according to the Exhibitor's design The Organizer provides, within the fee for the exhibition space in the hall: - general lighting of the Fair area, - general security of the Fair area, - cleaning of the Fair's communication routes,

15.1.c Undeveloped space for the machines display. The Organizer provides, within the fee for the exhibition space in the hall: - general lighting of the Fair area, - general security of the Fair area, - cleaning of the Fair's communication routes.

15.2. All additional services related to the furnishing and equipping the stand are payable and will be based on an order for additional equipment submitted by the Exhibitor in the Exhibitor Panel by November 30, 2026, at the latest.

15.3. Resignation from the previously ordered stand construction and additional services is possible until November 30, 2026.

15.4. The fee for additional equipment and services must be paid by November 30, 2026, at the latest.

15.5. Additional equipment ordered after January 1, 2027, is 50% more expensive than the standard price.

15.6. An Exhibitor renting undeveloped space in the hall and constructing the stand through a contractor independent of the Organizer or using its own construction, shall notify the Organizer about this by notifying of the external stand contractor in the registration system by November 30, 2026.

15.7. The Exhibitor shall provide the Organizer with the stand construction design by November 30, 2026, and obtain the Organizer's approval (if the construction exceeds 2.5 m in height), to the implementation of the development.

15.8. The submitted design should comply with the construction law and other regulations and standards in force in Poland, as well as with the regulations in force at Targi Kielce. The design should present the construction in two projections specifying its height, have a legible form and contain the necessary description. In the absence of the above-mentioned documents, the fire services of the facility have the right to secure the elements of the stand or remove them at the Exhibitor’s expense.

15.9. The Contractor shall obtain the approval of the design from the Organizer before commencing the construction. If the Organizer's approval is not granted, the Exhibitor may refuse entry to the Fairgrounds to the entity that is to build such construction, and the Exhibitor waives any claims against the Organizer in this respect.

15.10. The Exhibitor and the company building the stand on his behalf shall be responsible for the rented space and safety during the construction of the stand, including liability for personal injury and property damage that may occur during the construction of the stand.

15.11. The Contractor constructing the stand is obliged to remove all waste and remaining elements after construction from the stand and passageways, as well as to segregate and dispose of them, under pain of being charged by the Organizer with all costs of their removal.

15.12. Each wall must be aesthetically finished in white on its entire surface and must not contain advertising content. Any deviations must be consulted individually with the Organizer.

15.13. Any changes in the stand equipment and in the ordered media submitted by the Exhibitor after the date indicated in these Regulations will be implemented as far as possible. The Exhibitor waives any potential claims against the Organizer if the Organizer cannot implement the changes submitted after the indicated date.

15.14. The stand construction contractor must consider access to all technical equipment in the Fair facility. If access to any equipment is obstructed, the stand will be dismantled at the Exhibitor's expense. If necessary, each Exhibitor is obliged to enable – at any request of the Organizer, submitted in any form, to conduct technical installations supplying power to subsequent stands through their own stand.

15.15. Planning the suspension of ramps, graphic elements, exhibits, etc. to the ceiling structure of the halls should be made in places acceptable for this purpose and is subject to prior consultation with the Organizer. The prepared project should be sent to address: tsw@tsw.pl

15.16. If necessary, the project should provide technical connections for neighbouring stands to be made by the company's own stand to connect them to the technical equipment of Targi Kielce. Information about the conditions to be met in a given location can be obtained by sending an inquiry to the address: tsw@tsw.pl.

15.17. The stand design should include: - positioning the exhibitor's equipment, i.e. locating technical connection points in the closest possible places, - method of supplying and covering technical connections to the exhibitor's devices.

15.18. The completed project with the marked points to which the ordered connections are to be brought and the Statement should be delivered by November 30, 2026 to the address: tsw@tsw.pl.

 

16.1. The Exhibitor shall present its offer in accordance with the thematic scope of the Fair, specified in point 6. of the Fair Regulations. If the company wants to present an offer that is inconsistent with the theme of the Fair, the Organizer may refuse to participate in the Fair.

16.2. To advertise at the stand is forbidden by companies that are not Exhibitors or Co-Exhibitors.

16.3. In the Fair Hall, it is forbidden to construct structures and erect exhibits in passageways, evacuation, and fire routes.

16.4. The exhibits must be located inside the stand, and the demonstration equipment must not hinder or prevent the safe movement of the Visitors.

16.5. The Exhibitor shall inform the Organizer of the intention to exhibit objects whose weight exceeds 1500 kg per 1 m2.

16.6. It is forbidden to place exhibits or advertising materials on the walls of the stand using a technique that causes or may cause permanent damage to the stand walls. If damage is found, the Organizer will charge the Exhibitor with the costs of removing the damage.

 

17.1. The Organizer reserves the right to film and photograph the stands, as well as to document the course of the Fair and accompanying presentations, and to use these materials for its own purposes without any obligations to the Exhibitors or third parties. The Exhibitor declares that the above will not violate any intellectual rights of third parties, as well as agrees to disseminate the image of the Exhibitor's representatives and its staff for an indefinite period.

17.2. The Exhibitor has the right to display and advertise its goods and/or services only within its own stand. The exhibits must not obstruct neighbouring Exhibitions’ displays and must not interfere with the work of other Exhibitors, e.g. by using sound equipment.

17.3. The Exhibitor prepares the advertisement at its own expense and responsibility. The Organizer is not responsible for errors in the content of advertisements prepared by the Exhibitor.

17.4. Advertising must not interfere with the general concept of the Fair, health, safety, and order regulations and be a nuisance for other Exhibitors and Visitors.

17.5. Advertising on the Fair premises outside the stand is payable and will be made based on an order for advertising services placed in the registration system. Unagreed advertising will result in a fine of 200% of the advertising fee.

17.6. It is forbidden to display an offer that is inconsistent with the thematic scope of the Fair.

17.7. Posters, stickers, banners, balloons, and other advertising materials placed in the exhibition halls without permission will be removed at the Exhibitor's expense during the Fair.

17.8. Only Targi Kielce technical services are authorised to install advertisements in the form of a banner, or a structure suspended from the ceiling of the hall and decide on the possibility of providing such a service. The deadline for delivering banners for hanging is January 8, 2027. After this date, the banner will be hung as far as technically possible. All suspended elements must be positively approved by the technical services of Targi Kielce.

17.9. All advertising materials not collected by the Exhibitor within 2 days after the end of the Fair will be disposed of by the Organizer at the Exhibitor's expense.

 

18.1. All persons staying at the fairgrounds are required to have ID badges. For this purpose, enter the data of the persons who will represent the Exhibitor during the TSW 2027 Fair, and the data of the persons involved in the construction of the stand in the Exhibitor's Panel. The Exhibitor shall hand over the badges to the persons operating and building the stand on his behalf.

18.2. Only persons with personal identifiers are authorized to stay on the Fair premises outside the opening hours for the public.

18.3. The Organizer undertakes to build and prepare stands in a built-up form by 4:00 p.m. on January 13, 2027. Stand arrangement hours are: 4.00 p.m. - 10.00 p.m. on January 13, 2027.

18.4. An additional assembly day on January 12, 2027, is possible with the consent of the Organizer and a fee of PLN 1000 net per stand. Installation hours on this day: 8.00 a.m. - 10.00 p.m.

18.5. The Contractor constructing the stand shall remove all waste and elements remaining after construction from the stand and passageways, as well as to segregate and dispose of them, under pain of being charged by the Organizer with all costs of their removal.

18.6. Dismantling of the stand (exhibits and equipment) can only begin after the end of the Fair on January 15, 2027, from 4:00 p.m. Dismantling must be completed by 10:00 p.m. on January 15, 2027.

18.7. The Exhibitor is responsible for the liquidation and dismantling of their stand and the removal of equipment and exhibits. Failure to comply with this obligation results in charging the Exhibitor with the costs of removing the above-mentioned items. The equipment leased from the Organizer should be left intact.

18.8. The Exhibitor shall restore the occupied exhibition space to its original condition after the end of the Fair. Causing mechanical damage to the floor, façade, gate, wall, door will result in charging the Exhibitor with the costs of repair.

18.9. Elements of the stand and equipment left during dismantling are considered abandoned property, which passes without compensation to the property of the TSW Organizer.

18.10. Combustion vehicles entering the hall must be emptied of fuel to the level of the so-called reserve.

18.11. The Exhibitor shall not connect or disconnect electricity receivers from the network on the premises of the Facility on its own.

18.12. During TSW 2027, forwarding, loading, and unloading services with the use of a lift truck will be done exclusively by Netlog Polska sp. z o.o. which holds license to operate on the premises of Targi Kielce. The price list of forwarding services is available at Netlog Polska sp. z o.o., ul. Prądzyńskiego 12/ 14, 01-222 Warsaw, Michał Tyka, tel. 504 419 024, e-mail: michal.tyka@netlog.org.pl. Invoices for the above-mentioned services will be issued directly by Netlog Polska sp. z o.o.

18.13. Cases, such as the inability to obtain an amicable solution to the dispute by the Exhibitors concerned, the Organizer reserves the right to completely prohibit the presentation of equipment causing excessive noise levels, the operation of sound systems, or music and film presentations.

18.14. It is forbidden to direct loudspeakers towards passageways and neighbouring stands. At the request of the Organizer, the Exhibitor shall reduce the noise intensity to the required level and to properly set the sound equipment at the stand.

18.15. In the field of health and safety, fire protection, sanitary and epidemiological regulations not covered by these regulations, the general regulations in force in Poland shall apply, which all the Fair participants and stand contractors are obliged to observe.

 

19.1. Parking for Exhibitors is located on the premises of Targi Kielce.

19.2. The number of Parking Cards is limited and assigned to the Exhibitor's account.

19.3 The Parking Card should be downloaded from the Exhibitors’ Portal www.tsw.pl

19.4 Without a valid Parking Card, you will not be able to enter the car park for Exhibitors.

19.5 Entry to the car park is allowed through the gate indicated on Parking Card. It is not possible to enter the fair area through another gate. 19.6. The Parking Card should be placed in a visible place behind the vehicle window with the vehicle registration number and the driver's phone number.

19.7. Lack of a Parking Card behind the vehicle window will result in it being towed at the owner's expense.

19.8. Exhibitors' vehicles may remain in the car park at night after ordering this service in the Exhibitor's Panel. The cost of parking according to the Organizer's rates.

19.9. It is forbidden to park trucks (over 3.5 Tones) and passenger cars occupying more than one parking space in the car parks next to the exhibition halls. Cars left in prohibited places will be removed at the Exhibitor's expense.

19.10. The car park available to the Exhibitors is unguarded. The Fair Organizer is not responsible for any damage to vehicles and property left behind.

 

20.1. Smoking and the use of fire, as well as any activities that may cause fire or its spread are prohibited on the Fair grounds, except in designated areas.

20.2. Stands and exhibits should be installed in a way that does not pose a danger to other Exhibitors and Visitors.

20.3. Blocking or covering fire-fighting devices (fire extinguishers, signal buttons, detectors, hydrants) and switchboards, public telephones, emergency exit doors, and fire escape routes is prohibited. Blocking or covering items will be removed at the Exhibitor's expense.

20.4. It is forbidden to park vehicles and store goods on designated communication and evacuation routes. Vehicles and goods left on these roads will be removed for a fee.

20.5. In the event of noticing a fire or other hazard, it is necessary to: - immediately notify people in the vicinity of the place of danger, the State Fire Service (tel. 998, 112 or using the emergency button), fire services on duty at the venue and the Organizer, - stay calm and prevent panic, - comply with the head of the rescue operation.

 

21.1. Exhibitors are fully responsible for the health and safety of their employees performing work on the Fair premises during assembly, disassembly, and the duration of the Fair.

21.2. Machines, engines, and equipment may be started if they are equipped with all prescribed protective elements and guards to prevent unauthorized access, after obtaining prior consent from the person on fire duty. Persons operating such equipment must have all the necessary qualifications.

21.3. Regarding matters related to health and safety at work not covered by these regulations, the general health and safety regulations in force in Poland shall apply.

 

22.1. The protection and safety of exhibits during the assembly and disassembly of the stand and during the opening hours of the Fair is the responsibility of the Exhibitor.

22.2. Staying on the Fairgrounds outside the opening hours is allowed only in justified cases, after obtaining the consent of the Organizer and the security representative responsible for the security of the area at that time.

22.3. The Organizer is not responsible for any damage and loss suffered by the Exhibitor during the Fair, as well as during the assembly and disassembly period as a result of: theft, fire, flood, storm, explosion, interruption in the supply of utilities, as well as damage caused by force majeure. The Exhibitor shall insure the exhibits at their own expense.

22.4. The Exhibitor shall report leaving valuable exhibits on the Fair grounds to the Organizer in writing. Outside the opening hours, the Organizer provides security for the Fair area. The Exhibitor shall to immediately inform the Organizer in writing about the damage.

22.5. The Organizer shall not be liable for any accidents of persons present at the Fairgrounds before, after and during the Fair.

22.6. The Organizer is not responsible for vehicles or other movables left at the Fairgrounds. 

 

23.1. The Exhibitor has the right to submit a written complaint in the event of objections to the exhibition services provided by the Organizer within 14 days from the date of the end of the Fair.

23.2. Complaints should be sent to the Organizer's Fair Office at the following address: Oficyna Wydawnicza Oikos sp. z o.o., ul. Kaliska 1/ 7, 02-316 Warsaw, Poland.

23.3. Complaints will be considered within 30 days from the date of receipt at the Organizer's Office. The exhibitor will receive a written response regarding the objections raised.

23.4. Complaints submitted after the deadline will not be considered.

 

24.1. In the event of circumstances such as force majeure, including sanitary or epidemiological regulations limiting the organization of the Fair, or the introduction of other legal regulations, according to which the organization of the Fair will not be possible or its organization will require the introduction of restrictions related to the organization or course of the Fair, the Organizer reserves the right to cancel or postpone the Fair once or repeatedly, including limitations on the individual exhibition space of the Exhibitor.

24.2. In the cases referred to in point 24.1. of these Regulations, the Exhibitor is not entitled to any compensation.

24.3. If the Exhibitor has not paid all the fees due to the Organizer in accordance with the Regulations, in the event of cancellation of the Fair for the reasons specified in point 24.1, registration fee will be paid to the Exhibitor.

 

25.1. The Exhibitor agrees to the processing of personal data by the Organizer for the purpose of executing this agreement and organizing subsequent editions of the Fair.